Turn an Odoo purchase agreement into a call for tenders that your vendors answer online. Invited vendors log in to the portal, enter their prices, quantities, lead times and files before the deadline, and you award the best ranked bid to a regular request for quotation.
Key Features
- Tenders on Odoo purchase agreements — A tender is a purchase agreement with Vendor Bidding switched on: product lines, buyer, terms and the RFQ smart button stay Odoo's own.
- Invitations by e-mail — Pick the vendors, set the closing date and time, and open bidding: each vendor receives an invitation with a link to the portal. Odoo's portal wizard gives access in one click.
- Online bids on the vendor portal — Unit price, offered quantity, lead time and a remark per product line, validity date, notes and up to five files per bid. Draft, submit and revise until the deadline.
- Sealed bids — Submitted prices stay hidden from buyers until bidding closes, enforced by access rules.
- Deadline and automatic closing — Every portal submission is checked against the deadline; a scheduled action closes expired tenders and marks vendors without a bid as no response.
- Scoring, ranking and comparison — Weighted price and lead-time score from 0 to 100, rank per tender, best price per product line and a comparison list of all offered lines.
- Award to a request for quotation — The Purchase Administrator awards a bid: an RFQ with the bid prices, quantities and planned dates is created on the agreement and can be confirmed at once.
- Result e-mails and audit trail — Winners and other bidders are told the result. Every invitation, submission, revision, closing and award is logged with time and user.
Benefits
- Vendors type their own offers: no copying prices from e-mails
- Fair and documented selection with sealed bids and a clear score
- The award lands in the normal purchase flow: RFQ, order, receipt, bill
- Works right after install with sensible per-company defaults
Ideal For
- Purchasing teams that request quotations from several vendors
- Public bodies, schools and contractors with formal tender rules
- Manufacturers and distributors buying in volume
Technical Highlights
- Depends on Purchase Agreements and Portal only; Community and Enterprise
- Extends purchase.requisition; bids in their own models with chatter
- Record rules: sealed bids, vendors see their own bids only, multi-company
- Login-only portal routes with CSRF protection and validated input
- Per-company settings; fully translatable
Supported Odoo Versions
- Odoo 19
- Odoo 20
